Executive Assistance to MD
- Virchow Healthcare
- 9 to 14 Yrs
- Mumbai
- 4 years ago
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Job Description
Looking for experienced candidates who can take care of administrative and other duties, freeing the MD to focus on managing the organization.
As a part of duty, will maintain relationships with clients, organize meetings, make travel arrangements, help implementing new procedures, handle correspondence & provide assistance in day-to-day operations of the organization.
Brief profile as under:
- Assist with Recruitment process, Induction and on boarding.
- Sourcing candidates and act as a liaison with Recruitment Agencies for the same.
- Manage all documentation related to H.R. and implement the same.
- Update existing HR Manuals, Policies & Procedures from time to time
- Ensure statutory compliances
- Attendance & Leave records
- Organize special employee welfare events
- Supervise Front office executive, office boys/cleaning staff
- Handle domestic & international travel arrangements, Hotel bookings for MD, Intercompany Executives and other guests, ground transportation arrangements and visa/passport requirements.
- Maintain & order office supplies
- Track expenses for MD by managing credit cards and receipts. Process and submit receipts accurately and on schedule.
- Coordinate meetings
- Screen and route incoming calls, respond to inquiries and requests, sort mails.
- Utilize discretion and judgment at all times in dealing with executive's direct reports, as well as communication with customers and vendors via telephone and email.
- Other duties as assigned
Elaboration
HR
Administration
Accounts
Attendance
Housekeeping & Cleaning
Maintain MIS data of Receivables for Govt. Incentives
Update HR Manual from time to time
International Travel arrangement (ticketing, visa, hotel, car rentals etc.)
Maintain intercompany common expenses
Salary
Domestic travel arrangement
Coordinating with Bank
Recruitment
Festival celebrations
Coordinating with CA
Offer/Appointment/Confirmation Letter
Staff Picnic
Prepare criteria for Best Employee Reward
Appraisal
Renew and handle various
Maintenance services
Employee - Engagement
Renew and handle membership/subscriptions/Insurance Policies etc
Trainings
Shop & Establishment Renewal
Employement Category:
Employement Type: Full timeIndustry: Pharma / Biotech
Role Category: Secretary / PA / Steno
Functional Area: Not Applicable
Role/Responsibilies: Executive Assistance to MD
Contact Details:
Company: Virchow HealthcareLocation(s): Mumbai
Virchow Healthcare
Virchow Laboratories Ltd.Virchow Laboratories Ltd – hails from a strong ethical & responsible business family, the Virchow Group of Companies. Found over 3 decades ago (1981), the Virchow Group now has a global footprint in over 50 countries supporting about 3,500 employees with a...
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