INVENTORY AND PURCHASE :
Check the inventory of medicines 1st week of the month
Medicines with near expiry to be noted and discarded accordingly
Purchase list to be given based on stock availability and need
Bills to be cross checked with order list and get it stamped from main gate security
Submit the original bill to accounts department and photocopies filed for further reference.
MEDICAL ASSISTANCE :
Handy first aid box to be kept ready during fest time as there is a chance to acquire minor injuries
First aid boxes given for various departments to be refilled once in a month
Maintain a record with the details of medication quantity, expiry date and to be collected before the due expiry
First aid kit for trips to be arranged on need basis and printed copies which includes dosage and indication has to be kept inside the box.
Maintain a record with details of medicines given and returned for the outdoor trips
ALLERGIC CASES :
Meet the parent of allergic students to acquire clear history, stimulating factors and regarding the follow up concerns.
Keep a rapport with allergic students and ensuring them not to take allergic inducing substances.
Explain the alarming symptoms of allergies.
Maintain a record which comprises of children with allergic issues.
Medicine given by allergic students to be kept safely and refrigerated.
Inform the parent when medication is at near expiry and get a replacement.
If known cases of allergic student has come to dispensary for ailment should be notified to parent immediately.
GENERAL CARE :
Day scholars
Every day scholar student coming to the dispensary for any reason should be recorded medication given, dosage and number of times administered
Health forms of new students to be checked
Data obtained from health forms with specific health issues/ allergies to be updated in a soft copy
Mail the format copies to respective coordinators and help desk
PYP children not be given any medication without parents consent
In case of fever parents to be informed and medicine to be given as per parents advise
In case of fall due to hitting and purposeful pushing to be informed to respective coordinators
Identify day scholars with special needs ( eg. seizures ) and treat them accordingly
Minor complains to be given with basic medical assistance at the dispensary
MYP and DP students are not allowed without permission slip from their help desk unless it is an emergency
In case the child has to be kept on observation the respective help desk is to be informed
If required for certain conditions, help desk is informed to give a diary note
Residential students :
Every academic year health forms are duly filled with updated health history and signed by parent
Data obtained from health forms with specific health issues/ allergies to be updated in soft copy.
Mail the details to the coordinator
Monitor the children who do regular specific exercise
Withhold sick children from sports if it is necessary
Maintaining the record of students exempted from sports
Any information regarding hostel children to be communicated to residential coordinators.
Medical trips to be intimated and updated to HOS and coordinators
Children with mild illness can be treated with basic natural remedies
If children are suspected with infection or easily communicable disease, to be isolated or to sent home as a precaution measure.
Medication to be given based on the need and allergic history.
Identify own medications student and give medication on time.
In case the children don't turn up for medication, give a call and provide it without fail
Height and weight to be checked 4 times during an academic year
Check for overweight and underweight children and advice them about food habits
Discuss with respective tutors regarding food habits
Maintain the menstrual cycle dates of residential girls
Check for frequent, missed periods and discuss with parent
Fumigation for the residential area to be arranged and monitored
MEDICAL EMERGENCIES :
In case of medical emergencies like deep cuts, fracture initial management has to be given, parents needs to be informed and should shift them immediately to hospital.
Inform the HOS, CSO and Residential coordinator about the need to visit the hospital and arrange for the ambulance.
RECORDS AND REPORTS :
Should maintain a record for the medicine given for students and staffs both soft and hard copy.
Data regarding medical expense, inventory, distribution of medicine should be updated daily and periodically in soft and hard copy.
Daily update to be given in person
Temperature recording of children with fever should be periodically done
Monthly report to be sent to residential coordinator by the end of every month.
MEDICAL BILLS :
A petty cash for emergencies should always be retained in the infirmary
Record of expenses to be maintained
Balance amount to be settled to accounts department along with the bill of expenditure.
EQUIPMENT MAINTENANCE :
Inventory of equipment's to be obtained at the beginning and end of year
Request for new equipment or replacement of broken or old equipment to be mailed to purchase manager after approval from HOS
Sterilize medical equipment's before use
Sterilize measuring cups on daily basis
The fridge to be cleaned every fortnight
Cleanliness of the infirmary and its furniture to be monitored
Contact info
E-Mail - ap**y@ti*******l.org
Ph : 9080530***
Keyskills: Petty Cash Accounting Expenses Purchase Management Medical Emergency Hospital First Aid
The Indian Public School Private LimitedCompany ProfileThe Indian Public School Private LimitedThe Indian Public School (TIPS) is a pioneer and trend setter in offering world class education with the vision of creating 'Global Citizens'. We at TIPS embrace a child-centered philosophy...