HR Assistant - Mumbai (All Areas) - Doctors
- Doctors Without
- 1 - 2 years
- Mumbai
- 4 years ago
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Job Description
Vacancy: HR Assistant for COVID-19 intervention.
No of vacancy-1
Doctors Without Borders/ Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural and man-made disasters and exclusion from healthcare.
We have been present in India since 1999 providing free-of-charge essential healthcare to people in remote areas, and specialist care for people affected by HIV/AIDS, malnutrition, hepatitis C, antibiotic resistance, tuberculosis, kala azar and sexual and gender-based violence. Doctors Without Borders was awarded the Indira Gandhi Prize for Peace, Disarmament and Development in 1996 and the Nobel Peace Prize in 1999.
COVID-19 emergency intervention
Today we are facing a new global challenge. Doctors Without Borders teams are racing to respond to the COVID-19 pandemic in over 70 countries, including opening new projects in areas that are becoming pandemic hotspots. In India, Mumbai is as of now considered as one of the biggest hot-spot in the country. The rising number of confirmed cases especially in the slum areas requires more focused approaches and interventions.
Doctors Without Borders India (DWBI) has therefore decided to start an emergency intervention to support and strengthen COVID response in Maharashtra.
Main purpose of the role
The HR Assistant will execute administrative, HR and legal related tasks to support the Project HR Manager, following DWBI standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve the COVID-19 intervention objectives.
Accountabilities
- Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments
- Updating the HR database and personal files to facilitate HR processes management.
- Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
- Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
- Additional HR/ Admin tasks delegated by the Project HR Manager
Travel management and support
- Is responsible for end to end travel management for staff (national and international) as per policies and procedures in place.
- Responsible for welcome procedure for staff- tour of the office, introduction with the staff etc.
- Prepare briefings/de-briefings schedule for all staff upon their arrival.
- Collect, update and centralizes information about arrivals & departures and coordinate local transport and accommodation.
Qualifications: HR and/or business administration related diploma desirable
Experience: Essential previous working experience of at least two years in relevant jobs experience in recruitment essential experience in payroll / finance tasks desirable.
Duration: 3 Months (Renewable depending upon project needs)
Location: Mumbai Expected Start Date: asap.
Benefits (Non-negotiable)
Monthly Gross Salary: INR 38,890 and
Secondary Benefits (pro rata) as per policies:
- 13th Month Salary / Festival Bonus
- 18 Annual Leaves
- 12 Casual Leaves
- Other compassionate leaves
- Medical Reimbursement including dependents
- Personal Accidental Insurance including dependents.
To apply please email your CV and motivation letter with the subject Ref: HR Assistant.
To: ms***************n@br*****s.msf.org
by 30th of May 2021 3:00 pm
ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED AND INVITED FOR INTERVIEW.
Due to the current lockdown and the urgency of this position, it is important that applicants live in or around Mumbai.
As this recruitment is for a specific emergency response on COVID-19, it is important that staff only apply for this position if they do not have one of the major risk factors for COVID namely existing cardiac complications, diabetes, hypertension, pregnancy or age > 55 years.
Job Classification
Industry: NGO / Social Services / Industry AssociationsFunctional Area: HR, Recruitment, Administration, IR,
Role Category: HR/ Recruitment / IR
Role: HR/ Recruitment / IR
Employement Type: Full time
Education
Under Graduation: Any Graduate in Any SpecializationPost Graduation: M.Tech in Computers
Doctorate: Any Doctorate in Any Specialization
Contact Details:
Company: Doctors WithoutAddress: 5th FLOOR, NSIC OKHLA METRO STATION BUILDING, NEW DELHI, New Delhi, Delhi, NEW DELHI, Delhi, India
Location(s): Mumbai
Keyskills: HR Assistance
Doctors Without
Médecins Sans Frontières (MSF)/Doctors Without Borders is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural and man-made disasters and exclusion from healthcare in more than 65 countries...
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