Senior Associate - Admin and Procurement
- Taru Leading Edge
- 4 - 6 years
- Delhi, NCR
- 4 years ago
- Email to a friend
- Report this job
Job Description
Roles and Responsibilities
1. Office Administration
a. Handling day-to-day activities and administrative activities like facility management and security, petty cash management, courier management.
b. Implementing various processes and administration policies and procedures to effectively assist employee issues and facilitate functional inter-departmental functions etc., minimizing operational expenses/costs,
c. Procurement of services and goods, and managing office supplies related to office, office stationery and pantry.
d. Support in IT hard-ware and software system management of organization
e. Effective management of all day-to-day activities in co-ordination with internal / external departments for smooth business operations.
f. Follow-ups of AMC services
g. Ensure timely payment of utility bills, rent payment, insurance, etc.
h. Maintaining logbook and records of all invoices, contracts, and bills
2. Asset Management
a. Office infrastructure management, maintenance of company property according to company rules and regulations
b. Manage and update the list of assets allotted to employees or any other personnel
3. Event Management
a. Organize internal and external meetings, events, programs, workshops, and related activities in accordance with the approved budget
b. Organize trips and excursions, annual functions, project meetings, retreats, festivals, social events & gifts, office picnic at periodic intervals etc.
4. Travel and Expense Management
a. Co-ordinate for the travel arrangements and support employees and arrangement of accommodation, air ticket/visa (Local & International), hotel accommodation (local & international)
b. Travel data maintenance (record maintenance)
c. Grievances handling to address the complains and take prompt action to resolve the issue
d. Coordinate with officials/clients/vendors etc. to submit bills on time and settle expenses and reimbursements, TA/ DA Claim settlements
5. Record Management
a. Management of project correspondence filing, maintains manual and electronic documents, files, and records for the purpose of providing accurate information in compliance with established guidelines
b. Printing /submission of EOI/tender/project report printing etc.
c. Managing library books, maps, and issue register
6. Vendor & Contract Management
a. Management of office contracts (rent agreement, vendor contracts, and client contracts). Creating & maintaining database of including vendors and clients
a. Vendor Management & coordination external agencies, processing of vendor purchase/service bills, monitoring vendor payment
b. Ensure best negotiation and maintain a good rapport with the vendors,
c. Maintaining AMC & rate contract for office equipment & maintenance.
d. Coordinate with institution for contract management and ensure all requirements are fulfilled as per organization requirements
7. Others:
a. Ensure GPA and other insurance policies are obtained and renewed on timely basis, assist in claim settlement for employees and office assets
b. Support accounts department in contract and vendor management when required, ensure credit card Statement management, coordination Like- bills Submission, TA/DA settlement, timely vendor payment as per budget, timely payment of invoices
c. Maintains quality service by enforcing quality and Taru standards, recommending system improvements. Conduct regular audit to maintain the standards
d. Providing MIS report as and when required by Management so its easy to take decision, policy making and implementation
e. Prepare monthly reports and share information with senior management about expenses incurred
f. Any other work as assigned by the organization
Desired Candidate Profile
- 4-6 years of work experience in handling office administration and procurement
- MBA or Postgraduate (Degree/Diploma)
- Excellent communication, writing, presentation and negotiation skills with vendors or institutions
- Excellent organizational and time management skills
- Ability to work independently and handle work pressure
- Must be good at interpersonal and leadership skills
- Aligning work style with established work culture and leadership team
- High personal & professional integrity. Team player and ability to work under pressure and meeting deadlines.
- Problem solving attitude. Experience of managing teams and logistics.
Location
Delhi
Joining Date
Immediate
Apply
Candidates can mail their CV with three references and samples of work to at **@ta*u.org
Last date of application is Aug 14, 2021. Please include current CTC in your CV. In order to ensure that your application is sorted correctly, please clearly mention the title of the post in the subject line of your e-mail/application.
Only shortlisted candidates will be contacted for the interview.
Job Classification
Industry: Management ConsultingFunctional Area: HR, Recruitment, Administration, IR,
Role Category: Not mentioned
Role: Not mentioned
Employement Type: Full time
Education
Under Graduation: B.Sc in Computers, Any Graduate, B.Tech/B.E. in ComputersPost Graduation: MBA/PGDM in Any Specialization
Doctorate: Doctorate Not Required
Contact Details:
Company: Taru Leading EdgeAddress: 221, Ground Floor, Okhla Phase III, OKHLA INDUSTRIAL ESTATE, NEW DELHI, NEW DELHI, Delhi, India
Location(s): Delhi, NCR
Keyskills: Petty Cash Management Office Administration Travel Arrangements Amc Vendor Management Stationery Office Equipment Accommodation Courier Management Facility Management
Taru Leading Edge
Taru was established in 1990 as an institution with trans-disciplinary expertise to engage with Indias development challenges. Taru’s expertise has been in Disaster Risk Management & Climate Change, Governance & Institutions, Natural Resource Management, Social Development...
Job Listings
We are in open beta version of website, please let us know if any issues, at: info(at)indigojobs.in