Executive Assistant to CEO - attibele
- Embassy Immigration
- 5 to 8 Yrs
- Bengaluru
- 5 years ago
- Email to a friend
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Job Description
Position Purpose
The Secretary will be part of the CEO office team and will report to CEO directly. The Personal Secretary will be required to work autonomously but also collaborate effectively with the companys upper management and CEO. The function of this position is to seamlessly support the CEO and all CEO-led initiatives
Experience: 6 to 8 years of executive-level support experience, ideally within a group setting and working with highly confidential and/or sensitive materials
Location: Bangalore
Job Type: Full Time
Education: BBM/Secretarial course, office management
CTC: 6 Lakhs
Knowledge, skills and abilities
Proficiency in the use of computer programs for:
- Word processing
- Databases and spreadsheets
- Bookkeeping
- Internet
Roles and Responsibilities
Provide administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive.
- Assist CEO in his day-today business activities
- Collaborate to maintain CEOs complex calendars, coordinating every aspect of a busy calendar, which is subject to regular changes.
- After gaining knowledge of cycle/schedules, proactively schedule internal meetings between employees and CEO
- Facilitate video conference and web-based meetings with other global offices.
- Schedule all appointments, meetings, conferences, Interviews etc.
- Welcoming and handling Company Guests & VVIPs
- Maintaining records pertaining to various membership
Handling all business communication independently both with internal & external stake holders - Co-ordination with all functions for MIS reports / information, data collation & presentation
Systematic approach for keeping confidential files/information, periodic up-dation and timely retrieval. - Research and book complex international travel arrangements that are subject to regular change, and, following established processes, compile travel documents for CEO.
- Prepare and organize pre-meeting and post-meeting materials and reports as needed.
- Collaborate to submit all CEO expenses whilst following an established expense reporting process.
- Respond to email inquiries in a timely and professional manner.
- Coordinate every aspect of meetings with outside visitors.
- Manage physical and network-based files and documents.
- Manage confidential emails.
- Proactively and reactively handle ad hoc requests for CEO.
- Answer phones, manage voicemail and appropriately respond to external calls.
Employement Category:
Employement Type: Full timeIndustry: Manufacturing
Role Category: Secretary / PA / Steno
Functional Area: Not Applicable
Role/Responsibilies: Executive Assistant to CEO - attibele
Contact Details:
Company Name: S SLocation(s): Bengaluru
Embassy Immigration
EMBASSY IMMIGRATION SERVICES Embassy Immigration Services is one of India's leading Immigration Company and apparently the fastest growing consultancy immigration services.
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