Urgent opening for PA to MD for Food industry @ Shivangi

Job Description

The job description is as below:

Main responsibilities

Manage Directors diary, assessing priority of appointments and reallocation as necessary.

Manage Directors travel arrangements (including visas/accommodation).

Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

Maintain Directors office systems, including data management and filing.

Maintain records of Directors contacts.

Screen calls, enquiries and requests, and deal with them when appropriate.

Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action.

Produce documents, briefing papers, reports and presentations for the Director.

Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers.

Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

Meet and greet visitors at all levels of seniority.

Supervise all Trust incoming/outgoing mail.

Any other duties as may reasonably be required by the Director.

ONLY FEMALE PREFERRED

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Keyskills:   management data travel arrangements filing personal assistance