Executive Assistant @ Luna Bearings

Job Description

• Working with the Managing Director and other staff to:
• Comprehensive administration duties in support of the Managing Director, board and senior management team.
• Arranging travel and accommodation for the Managing Director.
• Day to day planning and organization of the Managing Directors diary.
• Dealing with the Managing Directors post and correspondence.
• Set up meetings and appointments, organizing venues and hospitality for visitors etc.
• Take responsibility for the ordering of stationary and office supplies.
• Service the board including the production of agendas, minutes and key papers.
• Document minutes of all meetings as directed by the Managing Director.
• Undertake mailings and communication as directed by the Managing Director.
• Set up and maintain the integrated electronic and paper based filing systems.
• Work with the communications team to maintain and develop databases and mailing lists to ensure they are current and up to date at all times.
• Play a key role in the formatting and presentation of Luna Bearings  materials and documents.
• Maintaining the companys records including personnel files.
• Any other duties appropriate to the post.
• Arranging the reports of down management
• Helping in sales forecasting ,visits ,planning of manpower

Essential Skill:

• IT literacy; experience of Word, Excel, PowerPoint, access database software etc.
• Excellent administration and secretarial skills.
• Excellent verbal and written communication skills.

Employement Category:

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Keyskills:   office operations ticket booking calendar management calendar planning expense budget management expense management executive travel expenditure control expense control executive assistant