Executive Assistant @ Planet Solutions

Job Description

What is an Executive Assistant

An Executive Assistant often abbreviated to EA provides key administrative and business support to one or more Directors, CEOs and other senior management figures in a business.

In many ways, Executive Assistant jobs are similar to Personal Assistant (PA) roles, with crossover areas including taking telephone calls, drafting correspondence, organising meetings, booking travel and diary management.

However, individuals in EA roles have greater responsibility and influence over the business or  organisation for which they work than PAs do. For example, the duties of an Executive Assistant can include overseeing budgets, standing in for their bosses during meetings and project management.

What does an Executive Assistant do

The remit of an Executive Assistant can be incredibly broad, and due to the busy and demanding lives of their bosses, those in EA jobs will find that their list of tasks and priorities shift on a near-daily basis. However, as a guide, the key responsibilities of an Executive Assistant usually include:

• Extensive calendar and diary management
• Answering and directing telephone calls
• Managing your boss email inbox and sending responses
• Coordinating schedules, meetings and appointments
• Arranging travel and booking accommodation
• Providing general administrative support
• Preparing memos, letters, invoices, statements and other documents
• Liaising with clients, colleagues and other EAs
• Greeting visitors and clients
• Management and oversight of business projects
• Attending meetings with your boss and recording minutes
• Taking meetings and reporting back with actions
• Involvement with interviewing, hiring and training staff
• Maintaining and monitoring budgets and expenses
• Arranging dinners, social events and public appearances
• Producing timelines and reviews of projects
• Researching new business ventures or projects

What are the key skills of an Executive Assistant

Key Executive Assistant skills include:

• Exceptional Organisational and diary management skills
• High levels of flexibility and adaptability
• Flawless communication and presentation skills, both written and verbal
• Excellent telephone manner
• The ability to multitask and Prioritise an ever changing workload
• The ability to work under pressure and reach deadlines
• Problem-solving and decision-making skills
• The ability to work autonomously
• The ability to determine which emails, reports, telephone calls etc need to reach your boss and which do not
• Strong business and commercial acumen
• The ability to communicate with and present to senior management and executives
• The ability to build relationships at all levels across the business and with external contacts
• Experience using the full Microsoft Office suite
• Drafting, writing and research skills

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Keyskills:   strategic planning executive assistant office admin executive assistant to director