HR and Immigration Co-Ordinator - US Staffing
- Stalwart Technologies
- 2 - 5 Years
- Bengaluru
- 4 years ago
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Job Description
Onboarding:- Initiate background checks and keep new hires apprised of start date details.
- Collect and file all pre-employment and new hire paperwork and prepare materials for onboarding with the HR Manager.
- Prime new hire in Insperity Premier and email new hire communication.
- Coordinate with IT and other departments as needed to ensure new hire setup.
- Coordinate loaner watch distribution and collection.
- Track 90-day review period for new hires and ensure 90-day reviews are conducted.
- Review timesheet completions and escalate any issues to the HR Manager.
- Document employee information changes to update and maintain accuracy within Insperitys Premier and TimeStar systems.
- Field employee questions about paid time off (PTO) programs and review tracking system for accuracy.
- Document and escalate any adjustments to pay related to previous errors or retroactive increases.
US Immigration:
- Processing H1B/GC/OPT, H1B Cap, H1B Transfer / Extension / Amendment / Extension and Amendment / RFE response
- Initiating and processing GC requests
- Full understanding of LCA and Wage Level requirements
- Document screening and coordination with applicants and business managers for petition documents
- Managing employee queries
- Detailed understanding of US immigration compliance requirements
- Comply with internal policy, process, systems
- Liaison with the attorney for processing
- MIS/Report/Repository/Invoice processing
US Recruitment:
- Serve as the single point of contact and coordinator for the internal employee referral program.
- Post finalized job advertisements and conduct a preliminary review of applicant resumes shortlisting for phone screen interviews.
- Schedule interviews according to the Companys defined process for each job, coordinating with candidates, hiring managers, and the HR Manager.
- Prepare written offer letters for internal review and approval.
- Maintain recruiting-related files as necessary.
- Assist with Talent maintenance and complete reporting as needed, including updating the monthly FTE tracking report.
Employee Point of Contact:
- Maintain employee files and ensure records are accurate and up-to-date.
- Collect employee information and coordinate with HR Manager to submit employee Leaves of Absence Requests to Insperity.
- Track anticipated Return to Work Dates and report to Companys Leave Administration on extensions and Return to Work paperwork.
- Support Learning and Development initiatives through training scheduling, materials distribution, and systems assistance.
- Working with Corporate office, conduct employment verifications and review unemployment insurance documentation to ensure questions and/or concerns are addressed in a timely way.
- Assist HR Manager in developing HR communications to employees, when necessary.
- Monitor and perform other administrative tasks for the HR function, including procuring and shipping safety supplies for all Company locations.
- Complete, verify, and process documentation for administration of benefits, including 401k, DCRA, and the Companys Vision and Physical Fitness reimbursement program; communicate with providers when necessary
Required Skills:
- Bachelors degree in business or a related field.
- A minimum of two (2) years of broad US HR and US Immigration professional experience.
- Knowledge in QuickBooks is a Plus
- Language Ability
- Excellent interpersonal and communication skills, both verbal and written.
- Customer-focused attitude with a high level of professionalism and ability to communicate across diverse groups of employees and departments.
- Proficient mathematical skills.
- Reasoning Ability
- Ability to apply common sense understanding to carry out instructions furnished in written or verbal form.
- Strong analytical and project management skills.
- Demonstrated experience exhibiting discretion and ability to maintain confidentiality in a small working environment.
- Flexibility working with leadership and across all levels of the organization.
- Ability to use appropriate methods to handle issues in a variety of circumstances.
- Software Skills
- Excellent computer software skills, including high-level proficiency with Microsoft applications, including Word, Excel, PowerPoint, and Outlook.
- Experience with HRIS/payroll and time management systems.
- Experience managing recruitment/career platforms.
Employement Category:
Employement Type: Full timeIndustry: Recruitment
Functional Area: Human Resources
Role Category: HR Executive
Role/Responsibilies: HR and Immigration Co-Ordinator - US Staffing
Contact Details:
Company: Stalwart TechnologiesLocation(s): Bengaluru
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Stalwart Technologies
Since the company’s inception in 1997, Atlanta, GA, it has gained widespread acceptance with recognition as being one of the fastest growing software solutions provider focused, on helping our clients unlock the value potential of their businesses. Stalwart’s Atlanta headquarters over...
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